Privacy Policy

1. Controller

The controller responsible for the processing of personal data on this website is:

2. Data We Collect

When you use HouseLinc, we collect and process the following categories of personal data:

• —Account data: name, email address, password (encrypted)
• —Profile data: address, contact details, tax-related information you choose to enter
• —Property and asset data: information about objects, documents and assets you store in the platform
• —Financial data: income, cost and cashflow information you enter
• —Usage data: log files, session data, browser type, access times
• —Communication data: messages and contact information stored in the platform

3. Legal Basis for Processing

We process your personal data based on the following legal grounds under the GDPR:

• —Performance of a contract (Art. 6(1)(b) GDPR): processing necessary to provide the HouseLinc service
• —Legitimate interests (Art. 6(1)(f) GDPR): improving the platform, security, fraud prevention
• —Consent (Art. 6(1)(a) GDPR): where you have explicitly consented to specific processing
• —Legal obligation (Art. 6(1)(c) GDPR): where processing is required by law

4. How We Use Your Data

Your data is used exclusively to provide and improve the HouseLinc platform, to communicate with you about your account, to ensure security and to comply with legal obligations. We do not sell your data. We do not use your data for advertising purposes.

5. Data Retention

We retain your personal data for as long as your account is active or as necessary to provide the service. Upon account deletion, your data is removed within 30 days unless legal retention obligations apply. Log data is typically deleted after 90 days.

6. Security

HouseLinc uses industry-standard security measures including encryption in transit (TLS), encryption at rest, two-factor authentication and access controls to protect your personal data. We regularly review and update our security practices.

7. Your Rights

Under the GDPR, you have the following rights:

• —Right of access: obtain information about the data we hold about you
• —Right to rectification: correct inaccurate personal data
• —Right to erasure: request deletion of your data ('right to be forgotten')
• —Right to restriction: limit how we process your data
• —Right to data portability: receive your data in a structured, machine-readable format
• —Right to object: object to processing based on legitimate interests
• —Right to withdraw consent: withdraw consent at any time where processing is based on consent

To exercise your rights, contact us at info@houselinc.com.

8. Cookies

HouseLinc uses technically necessary cookies to operate the platform. We do not use advertising or tracking cookies. You can control cookie settings through your browser.

9. Third Parties

We share data with the following data processors within the meaning of Art. 28 GDPR, who support us in operating the platform: (a) IONOS SE, Elgendorfer Straße 57, 56410 Montabaur, Germany — hosting of our website (servers, DNS) and provision of the email marketing platform for our newsletter; (b) XQueue GmbH, Carl-Zeiss-Straße 65, 55129 Mainz, Germany — as IONOS SE's sub-processor for the technical handling of newsletter distribution (product 'Maileon'). All processing takes place within the European Union. These providers are bound by data processing agreements and may not use your data for their own purposes. We do not transfer data outside the EU without appropriate safeguards.

10. Changes to this Policy

We may update this privacy policy from time to time. Material changes will be communicated to users via email or a prominent notice on the platform. The current version is always available at houselinc.com/privacy-policy.

11. Supervisory Authority

You have the right to lodge a complaint with the competent data protection supervisory authority. In Germany, this is the Bayerisches Landesamt für Datenschutzaufsicht (BayLDA) for our registered location.