Capture receipts, invoices and travel records
without the admin headache.
HouseLinc helps you scan, upload and organize invoices, fuel receipts, valuation records, travel expenses and cost-related documents in one structured workflow.
Receipts & Travel — frequently asked questions.
With HouseLinc you photograph every receipt directly at the point of purchase — still at the till, still at the garage, still at the restaurant. You choose the property or folder. 15 seconds. Receipt out of your head. Done forever. At year end everything is structured by property and category — accountant-ready without any further effort.
Right at the garage, photograph the bill, select the vehicle in HouseLinc — done. Saved as PDF with the vehicle, stored in service history, categorised as vehicle costs. No more crumpled note in the glove compartment.
Right at the pump, get out your smartphone, photograph the receipt, choose the vehicle — done. Filed with the vehicle, categorised as vehicle costs, if used professionally automatically marked as deductible expense.
Still at the till, photograph it. In HouseLinc select the property — e.g. apartment block Hamburg. Choose the category — e.g. Maintenance. Done. 15 seconds. As PDF with the correct property, automatically marked as deductible expense.
That's exactly the principle. You photograph the receipt still at the till and immediately select the correct property: apartment block Hamburg, flat Munich, garage Frankfurt. Not filing it somewhere general, but assigning it precisely. The invoice then sits as a PDF directly with that property. Every receipt lands exactly where it belongs.
Photograph it directly at the table. In HouseLinc choose category “Entertainment”, enter attendees and purpose. 70% deductible, everything correctly documented. No post-it on the back. At year end the accountant has a complete entertainment list.
Into free folders in HouseLinc — freely nameable: “Private Invoices 2025”, “Luxury Items”, “Company Documents”. Photograph receipt, choose folder, done.
In HouseLinc as a valuables asset: purchase receipt, authenticity certificate, guarantee, photos, insurance certificate. Immediately available for insurance claims. Complete documentation for resale.
In principle yes — the tax authorities accept digital receipts if they are legible, complete and stored in a tamper-proof manner. HouseLinc saves all photos as tamper-proof PDFs on servers within the EU. Consultation with your accountant recommended.
In the HouseLinc Travel section: travel costs (mileage rate calculated automatically), hotel (photograph receipt), subsistence, entertainment (70% deductible). Expense report automatically as PDF — directly usable for tax purposes.
Turn receipts into usable structure.
Instead of storing receipts as isolated files, HouseLinc helps users attach them to the right object, category, trip or asset — creating better traceability and a cleaner overview of what has been spent and why.
to capture, file and retrieve a receipt or invoice. Scan, link, done.
Travel records with context.
The platform supports travel-related entries such as mileage, expenses and supporting documentation. That makes later review, reporting or internal organization significantly easier.
Costs only make sense in context.
A receipt is not useful just because it exists. It becomes useful when connected to the right property, trip, process or asset. HouseLinc turns loose financial documents into structured information.
Stop losing receipts.
Every cost connected to the right place.